ASSISTANT MANAGER, SECURITY

JOB PURPOSE

KEY ACCOUNTABILITIES

Administrative Support:

Provide administrative support to the administration manager and other team members as needed.
Assist in managing schedules, appointments, and travel arrangements.
Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
Facilities Management:

Oversee the maintenance and cleanliness of office facilities, including buildings, equipment, and vehicles.
Coordinate repairs and maintenance activities with external vendors and service providers.
Ensure compliance with health and safety regulations in the workplace.
Procurement and Inventory Management:

Assist in procurement activities, including sourcing vendors, obtaining quotes, and issuing purchase orders.
Maintain inventory records and monitor stock levels of office supplies, equipment, and materials.
Coordinate with procurement and logistics teams to ensure timely delivery of goods and services.
Record Keeping and Documentation:

Maintain accurate records and documentation related to administrative activities, such as contracts, invoices, and reports.
Ensure proper filing and organization of documents, both physical and electronic.
Assist in preparing reports, presentations, and other materials for internal and external stakeholders.
Compliance and Regulatory Affairs:

Stay updated on relevant laws, regulations, and industry standards related to administrative functions.
Assist in ensuring compliance with regulatory requirements, including permits, licenses, and environmental regulations.
Support internal audits and inspections to ensure adherence to company policies and procedures.
Team Collaboration:

Collaborate with other departments, such as HR, finance, and operations, to support cross-functional initiatives and projects.
Foster a positive and collaborative work environment by promoting effective communication and teamwork.

QUALIFICATIONS / CERTIFICATIONS

Bachelor's degree in business administration, management, or a related field.

RELEVANT EXPERIENCE

SKILLS

COMPETENCIES