ASSISTANT MANAGER, CORPORATE SECRETARIAL

JOB PURPOSE

Provide company secretarial services and custodians to corporate governance practice. Ensure that the conduct of the meeting is in line with the provision under the Companies Act, Constitution of the Company, BNM Corporate Governance of DFI or the Terms of Reference of the respective committee. When required, advise the meeting members on the requirements under the respective regulatory requirements or the Terms of Reference of the Committee accordingly. Draft minutes of the meeting and circulate the draft minutes to all the members prior to confirmation of the minutes. Ensure that the minutes of the meeting are confirmed and signed by the Chairman of the Committee and that the confirmed minutes of meeting are escalated to the higher Committee for notation as required under the respective Committees’ Terms of Reference.

KEY ACCOUNTABILITIES

• To assist in ensuring efficient and effective performance of the Corporate Secretarial team (“Team”)
• To assist in building a supportive and competent Team for high standard of performance
• To assist in managing and coaching of subordinate(s)
• To step in, if necessary, to resolve conflicts or issues among team members
• To support and assist Manager and or Head of Department (“HOD”) in office management
• To identify operational issues and work with the manager and HOD to resolve them
• To assist in organising and managing meetings of board of directors (“Board”), Board committees and shareholders (collectively, “Meetings”) which include co-ordinating, preparing and uploading or distributing all relevant papers of meetings, if required
• To attend the Meetings when required, accurately record the proceedings of the Meetings and promptly notify key decisions/directives of the Board and its committees to relevant parties for their information/actions
• To assist in providing quality secretarial and governance advisory support services to the Board and its committees, as well as senior management, whenever required
• To assist in drafting or implementing all governance initiatives or practices, policies, and procedures relating thereto of the Group
• To assist in supervising and reviewing assignments of the Team (if necessary) and providing guidance and support to the Team
• To assist in drafting announcement and circular to shareholders, if required
• To assist in drafting or implementing all governance practices or initiatives, procedures and policies related thereto of the Group
• To assist in ensuring full compliance with regulatory authorities, timeliness and accuracy of announcements/disclosures and other assignments of the Team (if necessary)
• To prepare relevant sections of annual report, announcements, directors’ and shareholders’ resolutions, minutes of meetings, etc as assigned
• To liaise with authorities, share registrar, auditors, and other professionals on any corporate secretarial matters as required
• To ensure good housekeeping and control of statutory records of the Team
• To oversee and review the due diligence work assignments and ensure timely compilation of statutory information in support of corporate exercises
• To assist in due diligence process/compilation of statutory information for corporate exercise

QUALIFICATIONS / CERTIFICATIONS

• Bachelor's Degree from recognized Malaysian University
• Preferably CGI (ICSA) qualification and a member of MAICSA

RELEVANT EXPERIENCE

• Minimum 5 years of corporate secretarial experience
• Good command of English and Bahasa Malaysia, good intern communication, organisation and leadership
• Knowledgeable, confident, optimism, adaptability, high integrity and reliability
• Good interpersonal skill with ability to interact with all levels
• A good team player and able to work with minimum supervision